KMC NY’s Terms, Conditions and General Information

Registration:
Your registration is only valid when accompanied by the 25% deposit.
Your registration cannot be transferred to another person.
You will receive a letter confirming the details of your registration and payment: Please bring this with you to the retreat. If you are not able to show your confirmation letter you will be required to show some form of photo identification (e.g. driver’s license) in order to check-in.

Payment Information:
Registrations made before November 3rd require a minimum of 25% deposit at the time of registration.
Registrations after November 3rd need to be paid in full at the time of booking.
If you have an outstanding balance on November 3rd, Kadampa Meditation Center New York will charge the credit card provided for the full amount of the stay

Cancellation and Refund Policy:
If you cancel before November 3rd, 25% of the total booking (including meals and accommodation ) will be retained, and the balance refunded. Cancellations after November 3rd are non-refundable.

Refund exceptions:
Exceptions are discretionary and may be made in cases such as bereavement, sickness or other reasonably unforeseen circumstances. A 3% administrative fee will be applied to all refund. All such requests must be made in writing to [email protected] within 2 weeks of the retreat start date. Any non-refunded fees for cancellations received will be donated to the NKT International Temples Fund.

Shared Accommodations:
Twin and double rooms : Twin and double rooms must be booked for two guests. One person should make the accommodation booking for both guests and will be asked to provide the second guest’s name at the time of booking.

The person making the room reservation may also book the retreat registration for their roommate at the same time.
If the roommate chooses to register for the retreat separately, their retreat registration must be completed within 24 hours of the room being booked. If the retreat registration is not completed within 24 hours, the accommodation reservation will be released.

Triples, Shared rooms and Dorms: These accommodations are booked per person (per bed).

Meals:
Breakfast is included in the accommodation cost if you are staying onsite. For lunch and dinner, you may register for meals when you register for the retreat. All meals are served onsite. If you prefer not to purchase a meal ticket, a selection of savory snacks will be available in the World Peace Café.
Retreat meals begin with dinner on Friday, November 6 and end with lunch on Sunday, November 8. All meals are vegetarian or vegan and may include wheat and soy. We regret that it is not possible for our cooking team to provide for any other special diets during the retreat.

Please note that there are limited restaurant options near the Temple. Our meals are prepared based on the number of guests who pre-book their meals in advance.

If you do not pre-book your meals, we may not be able to accommodate you once the retreat begins. We strongly recommend reserving your meals ahead of time to ensure availability.

Early Arrivals and Late Stays:
Please make arrangements by contacting [email protected]

Disability Access:
There are wheelchair-accessible toilet and shower facilities at KMC New York. While entry to the Temple and some accommodation is ramped, KMC New York is a rustic property and we regret that some roads, paths and areas are inaccessible to wheelchair users and others. Please contact us at [email protected] with any special requests or if you have any questions about accessibility.

Parking:
There is limited parking at KMC New York. Therefore we ask that everyone carpool as much as possible. To park onsite, you will need to have registered for a parking pass in advance, which can be done online when you register for the event. Disabled access parking passes are available if you hold a valid handicap permit and may be registered for online as well.

Audio Recordings:
Audio recordings can be purchased at the time of booking or added to your cart later up until November 15, 2026. Recordings may be purchased for the full retreat only. You must have booked to attend the full weekend to be able to purchase them. Recordings are for the sole use of the registered recipient and should not be shared.